ePayline Getting Started Guide

Please read this document fully before using ePayline for the first time.  This document will assist you in using payline.

For more detailed information please remember to use the online Help functionality within the system. 

What do I do first?

You should have already received a Welcome Pack and completed the forms and questionnaires included.   If you have not received a Welcome Pack please contact us urgently on 0161 935 5528.

How do I log into ePayline?

5 easy steps to logging onto your ePayline:

1)       Enter the website address as follows (or click on the link) www.epayline.co.uk

2)       Click onto ‘Logon to ePayline’ 

3)       Enter your User Name (e.g. 253HYUI) *

4)       Enter your Password (e.g. password) *

* Your user name and password are case sensitive; please ensure you input them exactly given

Follow the instructions on screen and click on the ePayline icon, on the left hand side of the screen.

The Terms and Conditions of the ePayline service will appear.  These are standard terms and conditions, please read these and then tick that you accept these conditions.

You can then proceed with using ePayline.

The left hand menu gives you all your data input and transmission options.

To input your data simply click on the relevant icon on the left hand menu, the correct form will appear for you to complete e.g. click on Allowances and Payments to complete the allowance change form. 

You should recognise all the forms, as you would have received copies in your Welcome Pack.

Help and guidance is also available on each form by pressing the button.

Input Screens

Employee Details                               This allows you to enter details about each of your employees so that they can be paid correctly

Leavers                                              This screen will allow you to process any staff who leave your employment.

Allowances and Payments                  If any member of staff is receiving additional payments, either one-off or ongoing they can be entered here.

Hours worked and Hours overtime        This screen is for entering the amount of hours each member of staff has worked in this pay period.

Deductions                                         If any member of staff is having a deduction made from their pay, either one-off or ongoing, the details can be entered here.

Pensions                                            If staff are contributing to a company pension scheme, on either a permanent or temporary basis, the data can be entered in this screen.

Sickness                                            Any staff who are currently sick can be logged here and sickness payments made.

Maternity/Paternity                              Any member of staff receiving maternity or paternity pay can be logged in this screen.

Send message to Pay Exec               This screen allows you to send a message or question to your Payroll Executive.  For example if you want to pay people exactly the same amount in one pay period as in the last pay period and there are no deductions or allowances then you could send a message to the payroll executive advising them of this. 

Send Datafile to pay Exec                   When you have entered all the information you can send the datafile to your Payroll Executive. They will then process the payroll on your behalf. 

How do I transmit my data?

When you have entered all the information you can send the data to your Payroll Executive by clicking on the ‘Send Datafile to pay Exec’ icon on the left hand menu of your input screens.

We recommend that you send data regularly during inputting to ensure that all data has been saved and transmitted in the event of an Internet problem or you encountering an interruption in your work.

What I do if I need help?

If, at any time you require assistance, the first step is to use the online Help facility, this can be found in the left hand menu or as the Blue button in the top right hand corner of each screen.

The Help facility will automatically provide information about the screen you are currently in.  There is also a search index feature to find more information about a specific topic.  You will also notice a question mark against some fields; this provides additional information you might need about these fields. 

How do I log out of ePayline?

When you are ready to leave the system click on the icon ‘Quit Payline’. 

This will return to the ‘Welcome’ screen.

From here you can click on Logout.  This will log you out of ePayline and enable you to close your web browser as normal.

Please ensure before you logout you have sent all the data to need to your Payroll Executive.